This guide will show you: A secretary resume example better than 9 out of 10 other resumes. Secretary resume sample Dot your i's and cross your t's for a perfect resume. Summary. Pro Tip: Rethink the two-page resume format. ), Assist with the quarterly all-department meetings, Maintain multiple organization charts; assist other Executive Secretaries within Facilities & Operations Services Division with phone coverage, Assist two Secretary II cast members with work overflow, Perform as a proactive member of the team while supporting the Executive and the admin area as a whole, including contributing ideas for continuous improvement and providing back-up support to the Administrative Assistant to the Vice President if needed, Minimum five (5) years administrative experience in a corporate environment with proven success interacting, partnering and networking with all levels of management, including executives (Directors and Vice Presidents) in a fast-paced dynamic environment, Ability to appropriately respond to and resolve Cast and Guest issues with little direction, Strong computer/technology skills, including but not limited to Microsoft Word, Excel, Outlook, PowerPoint, Vidio, SAP (T&T, Field Representative, Employee ESS, VoluntEAR hour recording), Internet explorer and internet-based research, Proficiency in Microsoft Office, Word, Excel, PowerPoint, SAP., C.A.T.S. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. Position Code Title - Executive Secretary-E Executive … EXECUTIVE SECRETARY. Serve as an … © Copyright 2007-2021 Mingle, LLC. How to compose best cover letter . Maintain files or binders for each series in production, and assist in maintenance of paperless inventory system, Responsible for training productions in use of web-based server (ESN), as well as maintaining updated distribution lists within ESN and addressing any technical issues, Data entry for shared drive databases (Sharepoint) and scheduling & operations databases, Track and maintain production asset inventory, specifically DVD dub towers, computers, and production materials in storage, Weekly attendance at staff and development meetings as specified, Maintain, renew, and circulate all trades, newspaper, and magazine subscriptions, Provide backup to other assistants and department members. Receive and distribute mail and packages. An ideal resume should be able to multitask as well as you do. Recruiters - Try Postings! You’re often referred to as the “heartbeat of the organization” and for a good reason. Secretary Job Seeking Tips. Prepared meeting agendas, and internal and external correspondence. ), Invoice preparation for Accounts payable department (e.g., office printers, shredder service, and shipping), Copier meter reads, toner requests, maintenance requests, Facilities management (coordinate office moves and contact with landlord for repairs/services), Advanced business school/secretarial training or related college degree preferred, Proficiency in presentation packages is advantageous, Must be able to learn Medical Terminology, Must learn EPIC Scheduling system within one month of hire, Coordinates the logistics of patients’ laboratory work through data entry, deadline management, third-party coordination, student and lab technician interaction, case management.etc, Oversees the inventory needs of the clinic support laboratory to make sure material needs of the laboratory team are met, Assisting any staff of the Office of the Executive Secretary when requested, Liaising and work closely with SROs Staff, 3-5 years previous experience as a Personal Assistant providing all aspects of high level manager support, Experience of working at all levels within a complex matrix organization with many different conflicting demands. Schedules work, establishes priorities and ensures deadlines are met. We are currently seeking a reliable, responsible executive assistant to support our senior managers and provide timely, high-quality assistance in all administrative and clerical capacities to top-level executives within our company. Just make sure that you don’t copy specific projects or actions that you did not perform. No need to think about design details. Submit to Government after Program Manager review on a monthly basis. Field incoming calls to the department. ), Provide executive office support for the Global Sales Vice President & Team, Schedule meetings / Video Conference calls with co-ordination of time variances and multiple locations, Provide general office support for the team by answering phones, maintaining and organizing department budget and overhead records, organizing and maintaining paper and electronic files, producing correspondence, handling complex international travel arrangements, preparing expense reports, arranging internal and external conference calls, formatting presentations, and assisting in the development of communication materials, submitting invoices/check requests to Accounting department, ensuring proper expense accounting, SAP processing, Strong proficiency in MS Office; ability to create spreadsheets, word processing, and manipulate presentation software as well as standard office equipment is critical, Solid organization and prioritization skills required, Must be self-starter; able to work independently with minimal (or no) supervision, Ability to travel approximately 5% - domestic only, You have a strong detail orientation with exceptional organizational skills, You have the ability to work independently with strong sense of ownership, You are able to handle tasks simultaneously and prioritize assignments with conflicting deadlines, You adapt to changing priorities and work overtime when needed, You have an ability to take initiative in a fast-paced environment, You have strong interpersonal skills with a proven track record of working cooperatively and effectively with various personalities and levels of management and support staff, You have strong oral and written communication skills, You have sound judgment, respect for confidential issues, discretion, and diplomacy, You have an expert level knowledge of travel and travel related requirements, You have expert level knowledge of Microsoft suite of products including Word, Excel, PowerPoint, and Outlook, You have expertise with document sharing applications such as Document Central, Sharepoint and Ribbit, You have an understanding of customer relationship management (CRM) tools, such as Salesforce, Draft and execute correspondence for and on behalf of the Chancellor, Prepare speaking points and presentations for the Chancellor, Proofread and edit drafts, speaking points, and major speeches, Monitor email inbox and make appropriate decisions as to best person(s) to handle, ensure follow when emails are forwarded to someone else to respond, and draft and send responses on behalf of the Chancellor, Serve as backup for the front desk receptionist during lunch, breaks, vacation, and absences, Demonstrate a high working knowledge of the correspondence process and related technologies, Understand Vanderbilt’s structure and who handles what areas of responsibility, Determine appropriate course of action for a wide variety of situations, Maintain standard of excellence in work, consistently completing tasks prior to deadlines with minimal mistakes, Follow office processes and procedures or make suggestions on how to improve them if updates are needed, Portray a professional demeanor at all times, Be on time for breaks and backup at the front desk when required, Maintain highest level of confidentiality at all times, Archive emails into document management system, Responsible for assisting with monitoring and processing internal and external correspondence in the data management system, Assist with key information and data collection on campus issues as needed, Serve as backup to data management specialist when needed including: event RSVP management and tracking, producing nametags, producing guest lists and reports, Demonstrate a high working knowledge of the document management system, the events database, and other databases available (Advance, Faculty Registry, etc. Construction, Documentation, Microsoft, Microsoft Office, Residential Construction, Purchasing, Filing, Scheduling, Real Estate, Administrative Assistant, Tags for this Online Resume: 1 833 763 2297, Climber.com is a trademark of Mingle, LLC. This may include answering phones, assisting post production in placing dub orders, distributing dailies or updating delivery schedules. An Executive Secretary resume has to go beyond the basic certifications employers expect. The ability to take and transcribe dictation is preferred, Position requires a thorough knowledge of practices and procedures of the function and company policy and procedures, Must be able to use personal computer and related software (such as Microsoft, Excel and PowerPoint, Access, Outlook and Publisher), Types reports, letters, memorandum, and other correspondence for senior manager or head of a major function; Takes and transcribes dictation as required. Follow these basic guidelines to make sure you put your energy where it matters most. Establishes and maintains office and recordkeeping systems and procedures, Interacts with university offices on behalf of an executive to facilitate communications and critical information exchange. Word, Excel and PowerPoint, Proficiency in both written and spoken English. Represents supervisor through telephone and personal contacts, as needed, Composes and produces a variety of business correspondence, reports, confidential documents, forms, and related materials. We will not sponsor individuals for employment visas, now or in the future, for this job opening, Highly organized and attentive to details, Maintain high level of integrity and confidentiality, Ability to communicate effectively with all levels of business community, Ability to multitask and prioritize effectively, Exhibit exceptional organization skills and detail orientation, Basic understanding of finance and business, Telephone coverage for multiple executives, Support and manage calendars for multiple ED and MD level managers seated in New York, Provide administrative support for the broader NY based CIB audit team, Actively manage the calendars of multiple team members and work effectively with other administrative assistants to coordinate/plan meetings and conference calls, which may involve numerous time zones, Book international and domestic travel arrangements and organize itineraries, Process timely and accurate travel expense reports, Develop and maintain electronic files as needed, Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access, Manage general office needs such as ordering supplies, mail distribution, and floor maintenance, Self-starter, ability to work in a fast-paced team environment, PowerPoint-savvy, Excel-savvy - must be able to make updates in team presentations, Make yourself available to your peers to assist with overflow, special projects and day-to-day tasks, Strong Technical skills – hardware and software, Maintain department equipment (fax machines, copiers, printers, etc. Part of such a Team distributes incoming mail all assigned communication and correspondence, including sensitive and confidential.! 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Coca-Cola is one of Three resumes for this position that you can see.